A distribution list, also known as a mailing list, is a group of mail addresses contained in a list with a common mail address. When users send to a distribution list, they are sending the message to everyone whose address is included in the list. The address line displays the distribution list address; the individual recipient addresses cannot be viewed.
Procedure
A distribution list can include email addresses listed in your company directory and you can add other addresses to the list, but email addresses you type are not verified.
Go to Manage>Distribution Lists.
In the gear icon, click New.
In the List Name text box, type the distribution list name to be used as the mail address. The list name cannot have any spaces.
In the Display name text box, type the common name for the list.
In the Description field, describe the type of list or usage.
On the right, in the Add Members to this list section, either search for names from the company address book, or in the Or enter addresses below section, type a complete mail address. The maximum number of members in a distribution list is 1000 recipients.
To search for names in the company address
book, enter a partial name or a complete name in the Find
field and click Search, or leave the
Find field blank and click Search.
Names display, ten at a time, in the box below.
If the Find field is blank when you
click Search, the search results return
the all mail addresses in the address book. Use Back
and Forward at the bottom of this
box to scroll through the address list.
To use the Or enter addresses below section, type a complete mail address. Either separate addresses with a comma or press Enter, to add the next address on a new line.
If you do not want the distribution list to be viewed in the GAL, check Hide in GAL.
Use the Notes tab to write notes about the distribution list (optional).
Click the Aliases tab to add a distribution list alias name (optional).
Click Save when all names have been added to the list. The distribution list is enabled and ready to use. If you did not check Hide in GAL, the distribution list is listed in the GAL.
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